Out-of-Office Message Generator
Auto-reply messages for vacation, parental leave, and OOO scenarios
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Frequently asked questions
Should I include the exact return date in my OOO?
Yes if you can commit to it. Vague language like 'I'll be back soon' frustrates senders and damages trust. A specific return date with 'I'll respond to your email starting [date]' sets clear expectations and reduces follow-up emails. If you're unsure of the exact date, give a range: 'returning in mid-October' is better than 'returning soon'.
Is it OK to share an alternate contact in my OOO?
Yes for client-facing roles, no for internal-only. For client-facing: provide a specific colleague's name and email for genuinely urgent matters, with permission. For internal-only: avoid alternate contacts because most internal matters can wait. The alternate contact field invites senders to escalate non-urgent things, which fragments your team's attention.
Should my OOO say where I'm going?
No, especially for vacations. Naming a destination is a security signal that you're physically away from home. Keep it generic: 'on vacation', 'travelling', 'away from the office'. The exception is conferences and work-related travel, where naming the event ('attending [Conference Name] in San Francisco') adds professional context.